Services

Everyone’s document management needs differ, and we understand that better than anyone else. You need a tailored, structured approach to your storage solution, and we’re able to cover all your concerns.

Stop living with cramped office space.

Maximise your ROI with premium office space freed up, as well as release staff to concentrate on their core jobs, to yield higher returns.

Safety and traceability is the name of the game. We’ll barcode your data to track and monitor it no matter how extensive your file collection.

Our fast, efficient and courteous personnel will pick up your boxes, carefully handle them and ensure that they’re stored properly in our well-organised, damage-safe storage centres.

Or do you prefer to do it yourself? Sometimes, it’s more convenient that way. Come by our facilities and work with your own files. We want to accommodate you, and it shouldn’t be the other way round.

MEDICAL RECORD STORAGE
Medical records differ from the usual documents, and we understand the difference.

Have your records grown beyond your shelving capacity?

Do you have patient files that need to be stored in an air-conditioned environment?
How convenient would it be to have, say, 5 years worth of records stored offsite, with them accessible promptly with our emergency rush delivery service, just a phone call away?

We’ll also box, label and index them for you in our streamlined shelving system, so that your records are easily located for immediate retrieval. Give us a call or fill in the form for more information.

Information falling into the wrong hands could shatter your business. When your critical documents are outdated, you can safely leave their destruction to us, knowing they’ll be handled professional and confidentially.

Proper compliance is adhered to
As part of our longstanding expertise, we are able to help with the planning of your information lifecycle by offering advice on the appropriate time to retain your documents and destroying methods for any types of media.

Our advice adheres to corporate policies, legal or tax requirements, and ISO 9000 standards.

Verifiable accountability
Our confidentiality levels even exceed corporate and government requirements, with verifiable accountability procedures, so you can track the lifecycle of your documents.

Destruction is firm and definite only when no discrepancy is found. We have separate quality control teams in place, so that you’re doubly ensured of error-free processing. You’ll get a Certificate of Destruction issued and a detailed, itemised record of your destroyed material. On top of that, that record stays in our database for at least a year, so you can trace it.

Environmentally Friendly
DataSafe is an environmentally friendly organization, and all shredded materials are recycled.

We treat your precious media with as much care as we do traditional paper documents, and we provide a magnetic and micrographic media storage vault for such critical and sensitive data. Our storage houses are temperature-regulated to safeguard against data degradation.

Like paper documents, we barcode your tape media. You may also define when and how often we rotate your tapes — daily or weekly, for example. With this, you’re assured of access to your latest backup when disaster strikes, so that you’re able to restore your data reliably.

Think paper is pass? We’ve got the solution for you. We are able to scan and convert your documents from hard copy to a cost-effective, high-resolution digital image.

What this means to you is that you reduce direct labour costs associated with paper-shuffling chores, as well as the investment on expensive scanning equipment that might go underutilised.

Best of all, it’s safe, because digital data doesn’t degrade in quality, as does physical data.

With this, you’ll see two benefits of digital conversion:

1. Accessibility : We will pull out the required page and fax it to you in an
emergency.

2. Safe-Keeping : After your data is digitally-converted, it will be stored away
safely.